Project Intake · Step 06 of 09

From big idea to funded execution, on paper and on time.

This intake form is Step 06 of the Solel International project pipeline. It is built to reduce communication breakdowns, guide decision-making from inquiry to closeout, and make approved projects easier to turn into programs, reports, and admin-managed records.

Why a structured pipeline

The 9-stage pipeline

At Solel International, we manage complex projects involving public art, community engagement, media, and municipal coordination. This pipeline keeps creativity, compliance, funding, communication, and community impact connected from first inquiry through final reporting and annual-report integration.

Step 01

Inquiry & Initial Contact

Client or partner reaches out by email or form. Assess basic fit, urgency, and internal capacity.

Step 02

Follow-up & Vetting

Deeper conversation confirms alignment with mission, values, feasibility, and community context.

Step 03

Pitch Deck / Concept Note

Solel frames the idea into a high-level vision, strategic direction, or creative concept for review.

Step 04

Deposit & Letter of Intent

Client commits to the process, securing planning time and clarifying mutual intent.

Step 05

Full Proposal & Scope of Work

Deliverables, budget, milestones, responsibilities, and expectations are documented.

Step 06 — Current Stage

Detailed Project Intake Form

Critical data-gathering stage. Legal, financial, media, logistical, stakeholder, and reporting details.

STEP 06 · CURRENT STAGEThe Project Intake Mouth

SOLEL SOP M&C-1 · POLICY

§ 6.1The Project Intake Mouth

The right cup is where the message is spoken cleanly. Drop a document or write directly — the form below carries one shape, regardless of what kind of message you are sending.

§ 6.1.aWhat are you submitting?

§ 6.1.cDrop your document — we will pre-fill the form

⤓

Drag & drop a PDF, DOCX, or TXT

or click to browse · max 10 MB · stored in Solel’s archive

By Direction Ofthe President

Section6.1 · The Project Intake Mouth

Effective2026-06-20 · Rev. B

FilingQ-128.1 · Solel Canon

Step 07

Finance & Compliance Setup

Vendor onboarding, contract finalization, insurance verification, approvals, internal setup.

Step 08

Production & Execution

Active delivery with milestone approvals, check-ins, and community engagement.

Step 09

Closeout & Impact Report

Final delivery, punch-list completion, impact report feeds admin portal + annual report + program records.

1. Intake snapshot

Capture the project in plain language, identify the request type, and collect the person email so approved opportunities can later feed into Solel Connect and related system records.

Section 1 of 8

Project title *

Project type

Project lead

Primary person email *

Use this to connect requests to Solel Connect, missions, jobs, programs, and annual-report records.

Requested by

Preferred system destination after approval

One-sentence big idea *

This should be strong enough to anchor discussion, messaging, and decision-making.

2. Source material

Capture the document type, source, and what the uploaded material should become after intake.

Section 2 of 8

Primary source document

Document link or file reference

What should the system summarize from this document?

What should this become after intake?

3. Communication path

Idea first, discussion second, then a scheduled on-paper review with a preference for physical printouts when useful.

Section 3 of 8

Preferred review mode

Target date for concept review

Discussion style

Final decision owner

What usually causes communication to fizzle in projects like this?

4. Media, people, and execution

Define media in full, then identify the humans, titles, partners, tools, and outside associations required to make the work real.

Section 4 of 8

What does "media" include here?

Expected deliverables

Who would make strong outside associations?

Useful for prompts like: suggest titles, partner categories, and named prospects for this project.

Tools needed to execute

Execution sections to create after approval

5. Contracts and protection

Before money moves, define scope, ownership, compensation, and liability boundaries so no one is left unpaid or unclear.

Section 5 of 8

Agreement needed first

Who drafts / reviews the agreement?

Known risk, liability, or unpaid-labor concerns

6. Funding and revenue path

Capture where the money is expected to come from, what kind of ask is being made, and where funds should go once received.

Section 6 of 8

Primary funding path

Type of ask

Potential companies or funders

Where should the money go?

7. Program and impact integration

Use this section to decide whether an approved project becomes a program, whether it connects to annual reporting, and whether it should track LMI neighborhoods or populations.

Section 7 of 8

Should this become a program after approval?

Program destination / category

Should closeout feed the annual report?

Admin portal access after closeout

Does this involve LMI neighborhoods or populations?

LMI details or impacted area

Impact fields to capture at closeout

This can power both the closeout report and annual report summaries if mapped into the admin system.

8. Sustainability check

End with a practical screen: can this operate with discipline, reporting, and repeatable behavior, or is it still just a loose idea?

Section 8 of 8

Why is this timely now?

What would make this fail?

What behavior should be automated and repeatable?

Contract & RFP translator

Drop a document. Get plain-speak.

○ Heuristic mode — enable AI

Drag a contract or RFP (PDF, .docx, .txt). We extract the text, rewrite it in everyday language, list the binding clauses, key dates, dollar amounts, parties, and red flags. The summary is pinned in every messenger group you belong to so the right people see it.

📄

Drop a PDF, .docx, or .txt here

or click to browse — max 20 MB